The following procedures must be followed when making a presentation at a Council Meeting (Regular or Special):

  1. Requests to appear before Council as a delegation must be received by the CAO/Clerk no later than 12:00 p.m. (noon) the Thursday before the scheduled Council meeting date. Requests must be received in writing and shall state the specific nature of the matter to be presented and supporting material for inclusion in the agenda.
  2. Generally, a maximum of two (2) delegations may be permitted at Council meetings. Presentations may be further limited and scheduled by the CAO/Clerk or designate based on the number of items on the agenda, including public meetings, in respect of the curfew.
  3. Delegations will be accepted on a “first come, first scheduled” basis.
  4. The CAO/Clerk will have final authority on scheduling a delegation for a Regular Council Meeting or referring the delegation request to a Standing Committee or the Committee of the Whole.
  5. Delegations can be comprised of any number of people (subject to the occupancy requirements of the meeting room). Regardless of the number of people comprising the delegation, only one (1) person may be the spokesperson for the delegation.
  6. Delegations must provide the presentation electronically or ten (10) written copies of their presentation to the CAO/Clerk prior to the Thursday 12:00 p.m. (noon) deadline previously stated herein, for distribution to members of Council and Staff.
  7. Delegations are limited to a maximum of fifteen (15) minutes for their presentation including discussion and questions to or from Council. The Mayor will move to the next agenda item at the end of the fifteen (15) minute timeframe. The duration may be extended by majority vote specifying the additional time. Such question shall be decided by the Council without debate.
  8. Immediately following a presentation, the Chair will determine if further action is required and direct Staff to prepare a report for consideration by the appropriate Standing Committee. If no report is required, presentations will be noted and filed.
  9. Presenters may only present once every 12 months on the same topic.
  10. Delegations are bound by the Rules of Procedure as outlined in Procedural By-Law 2020-11-049 Council Procedural By-law. By-law 2020-11-049 document.

Submit a delegation request or mail your request to the Township office.

Submit a request to speak before Council